2023-09-07 Oct. Program Committee Notes

Date

Sep 7, 2023

Attendees

• @Kenny Paul

• @Tal Liron 

• @Kandan Kathirvel 

• @Timo Perala 

• @Lucy Hyde (Unlicensed) 

• @Raj 

• @Stephen Wong 

Discussion items

• Registration - 

  • Need building address 

    • bay view building, mountain view,

  • Need blurb for reg page

    • We need a Full name, email address, phone number, company, designation and Covid vaccination status from the registrants to secure the entry badge. 

    • in person language

  • reg deadline FC-FS  headcount needed by the 22nd.

  • Space limitations 200

  • Will walk-ins be accommodated? no

  • Recommended hotel hilton garden,  

    • room block?  no

    • special rate? no

• Schedule/Agenda Logistics

  • single or multi track event? single

  • how are proposals to be reviewed? 

  • who decides on the actual agenda/order?  topic leads  

    • topic leads 

  • up to 12:15 day 1 15 min blocks

  • after 12:15 40 min blocks

  • theme based

  •  Q&A document 

• Physical logistics

  • parking - uber / lyft recommended

  • Is there a local events person assigned to this?

  • Security staffed to accommodate the influx of Will badges be pre-printed?  yes,  

  • Who are the onsite PoCs to handle any coordination / troubleshooting?  Kandan  

    • IT support:  

    • Facilities:  

    • Catering:  

  • seating configuration(s) theater

  • A/V capabilities

    • mic & speaker configuration  

    • "Tripod" video being accommodated in addition to screen sharing?

    • Any simulcast streaming being planned?

  • Who is responsible for uploading content/recordings?

• Also requested

  • Banner: 

  • Stickers:

  • T-shirts