2023-09-21 Oct. Program Committee Notes

Date

Sep 21, 2023

Attendees

@Kenny Paul
@Lucy Hyde (Unlicensed)
@Kandan Kathirvel
@John Belamaric
@bwick
@Raj
@Sana Tariq
@Timo Perala
@Tal Liron
@Tina Tsou (Deactivated)

Prior actions

done- Add a column for session leads to attach a G-doc to beyond slides
done- Discussion "participating companies" for the banner
done- shirt artwork update submission
done- send reg reminder to all of the mailing lists

Discussion items

Schedule/Agenda
- R2 Developer Summit Agenda
- external community panel
  - Sana will provide some contact info to Timo for
  - Lucy will intoduce LF AI TAC Chair
  - Tina - edge
  - https://www.linkedin.com/posts/ngmn-alliance_operatingdisaggregatednetworks-disaggregatednetworks-activity-7107711722680934400-EYa9?utm_source=share&utm_medium=member_desktop
  - ACTION Kenny provide list of names of registered - done
Logistics
- A/V capabilities
  - "Tripod" video for podium being accommodated in addition to screen sharing?
- Recording uploading by staff
- Content uploading by presenters - PDF format
- zoom sessions need to be set up @Kenny Paul
- Will have an A/V tech present
  - recommend a dedicated person stationed next to A/V to monitor stream and Q & A
  - All Q & A at the end of the session to avoid disruption
Also requested
- Banner:
  - Cost ~$200, 1 week leadtime after artwork submission
  - Raj will pick up the banner when ordered. Which location is better, Almaden or Santa Clara?
- Stickers:
  - Die cut
  - Kandan and John still have some - order 100
  - ~$100 - StickerMule cart built.
  - Can ship to Kenny
  - Order: #R227004870 Actual $101.64
- T-shirts:
  - Company recommends Hanes Authentic T-Shirt instead
  - Quantity to order: 65 M, 65 L, 20 XL
  - Nephio will be in LFN by then - will also need to include the LFN logo
    - - artwork in progress- chargeback $ unknown
  - 4imprint Estimate ~$1450.
  - Can ship to Kenny
  - Order #25901173 Actual $1,522.75
- Trophies
  - LFN issues Credly badges for awards
  - If a physical award is required
    - Staff can't take the responsibility for shipping any physical awards to non-attendees
    - Recommend a simple framed certificate as this can be sent in soft copy form to non-attendees.
  - Creation of badge and/or certificate artwork by creative services required - chargeback unknown - week-10 day lead time
  - Creation of actual trophies cost unknown, lead time unknown.
  - only 3 trophies needed.
- ACTION send "Ends tomorrow" reg reminder to all of the mailing lists - done