2023-09-26 Oct. Program Committee Notes

Date

26 Sep 2023

done - Stickers Order: #R227004870 Actual $101.64
done- shirt order: Order #25901173 Actual $1,522.75
done- ACTION Kenny provide list of names of registered - done
done- ACTION send "Ends tomorrow" reg reminder to all of the mailing lists - done

Schedule/Agenda
- Agenda (WIP)
- external community panel
Logistics
- A/V capabilities
  - "Tripod" video for podium being accommodated in addition to screen sharing?
- Recording uploading by staff
- Content uploading by presenters - PDF format
- zoom sessions need to be set up Kenny Paul
- Will have an A/V tech present
  - recommend a dedicated person stationed next to A/V to monitor stream and Q & A
  - All Q & A at the end of the session to avoid disruption
Also requested
- Banner:
  - Cost ~$200, 1 week leadtime after artwork submission
  - Raj will pick up the banner when ordered. Which location is better, Almaden or Santa Clara?
- Stickers:
  - Die cut
  - Kandan and John still have some - order 100
  - Order: #R227004870 Actual $101.64
- T-shirts:
  - Company recommends Hanes Authentic T-Shirt instead
  - Quantity to order: 65 M, 65 L, 20 XL
  - Order #25901173 Actual $1,522.75
- Trophies
  - LFN issues Credly badges for awards
  - If a physical award is required
    - Staff can't take the responsibility for shipping any physical awards to non-attendees
    - Recommend a simple framed certificate as this can be sent in soft copy form to non-attendees.
  - Creation of badge and/or certificate artwork by creative services required - chargeback unknown - week-10 day lead time
  - Creation of actual trophies cost unknown, lead time unknown.
  - only 3 trophies needed.

Kenny Paul send reg list to Tal
Kenny Paul send email to all of the lists as has been done before
Sana Tariq will get the event on the TAC agenda
Kenny Paul - follow up with marketing on communication plan that balances the Nephio event and the D&TF
Kenny Paul - ask Timo Perala about a status update for the External Community panel