2023-09-26 Oct. Program Committee Notes

Date

Sep 26, 2023

Attendees

• @Kenny Paul

• @bwick 

• @Tal Liron 

• @Sana Tariq 

• @Raj 

• @Kandan Kathirvel 

Prior actions

• done - Stickers Order: #R227004870  Actual $101.64

• done- shirt order: Order #25901173 Actual $1,522.75

• done- ACTION Kenny provide list of names of registered  - done

• done- ACTION send "Ends tomorrow" reg reminder to all of the mailing lists - done 

Discussion items

• Schedule/Agenda

  • R2 Developer Summit Agenda

  •  external community panel

• Logistics

  • A/V capabilities

    • "Tripod" video for podium being accommodated in addition to screen sharing?

  • Recording uploading by staff

  • Content uploading by presenters - PDF format 

  • zoom sessions need to be set up @Kenny Paul 

  • Will have an A/V tech present

    • recommend a dedicated person stationed next to A/V to monitor stream and Q & A

    • All Q & A at the end of the session to avoid disruption

• Also requested

  • Banner: 

    • Open

      

    • Cost ~$200, 1 week leadtime after artwork submission 

    • Raj will pick up the banner when ordered. Which location is better, Almaden or Santa Clara?

  • Stickers:

    • Die cut

    • Kandan and John  still have some - order 100

    • Order: #R227004870  Actual $101.64

    • Open

      

  • T-shirts:

    • Company recommends Hanes Authentic T-Shirt instead

    • Quantity to order:  65 M, 65 L, 20 XL

    • Order #25901173 Actual $1,522.75

  • Trophies

    • LFN issues Credly badges for awards

    • If a physical award is required

      • Staff can't take the responsibility for shipping any physical awards to non-attendees

      • Recommend a simple framed certificate as this can be sent in soft copy form to non-attendees.

    • Creation of badge and/or certificate artwork by creative services required - chargeback unknown - week-10 day  lead time

    • Creation of actual trophies cost unknown, lead time unknown.

    • only 3 trophies needed.